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Hire A Transaction Coordinator! 3 BIG Reasons For Investors.

Real estate investing is a dynamic, and multifaceted endeavor that demands a significant amount of time, effort, and expertise. While investors thrive on finding, acquiring, and managing properties, the organizational tasks associated with transactions can often become overwhelming. This is where a transaction coordinator steps in.

In this blog post, we’ll delve into the invaluable benefits that real estate investors can reap by enlisting the services of a transaction coordinator.

What Is A Transaction Coordinator

In short, a transaction coordinator is someone who organizes the real estate transaction deal flow, and provides accountability for tasks involved in getting through the closing process. Whether working for a licensed real estate agent, or a real estate investor, TC’s are the glue that holds transactions together.

We make sure all paperwork is filled out correctly, we are the central hub for communicating with all parties involved in the transaction, and we leverage the relationships we have with title companies, and closing attorneys to ensure that the deal flows smoothly, and that the files we take on are in compliance.

In general some of the tasks that a real estate transaction coordinator takes on when closing deals are:

  • Contract Review
  • Verifying Necessary Documents
  • Opening Escrow With Title Agents
  • Meeting Deadlines & Contingency Periods
  • Title Report Review
  • Addendum Assistance
  • Loan Servicing Setup
  • Accountability
  • Communication
  • Educating investors
a real estate contract sitting on a table with a pen and a set of keys

When To Involve A Transaction Coordinator

Many investors call a transaction coordinator after they have already started the escrow process. Real estate transaction coordinators love it when we are involved as soon as an investor has an initial contract, or purchase agreement. 

This allows us to gather all the client information, purchase documentation, seller’s disclosures, and all contact information for every party involved. One of the main reasons to hire a transaction coordinator, is to streamline all this information which is why contacting us as soon as a contract is initiated is in the best interest of the investor. Doing so saves so much time in the future, and prevents us from having to introduce ourselves into the transaction after it’s already been sent to title. 

We will also be able to to review the purchase agreement for errors, or missing information prior to sending it to the title company. The entire real estate transaction process will run much smoother if all documents are reviewed before getting title involved. 

How A Real Estate Transaction Coordinator Can Help Investors

The value that a real estate investor gets out of using a transaction coordinator is huge. So many investors want very little to do with paperwork, and organizational tasks, but want everything to do with getting more deals. There are many investors, and real estate agents that see the value in having a transaction coordinator. Some investors won’t go through the escrow process without one. 

That being said, there are still many many investors that don’t understand how a transaction coordinator can help them, and think that TC’s are only good for filling out paperwork, and handling administrative tasks. Handling administrative aspects of real estate transactions is definitely something a TC does, however there value goes above that. 

Keep reading to find out how we feel a transaction coordinators value goes way beyond administrative duties. 

Reason #1 – Scalability and Portfolio Growth

A transaction coordinator saves investors time. In the world of real estate investing, time is of the essence. Every moment saved is a moment gained in identifying lucrative investment opportunities.

With a transaction coordinator handling deal flow, and communications, investors have the time to scale their operations, take on more projects, and explore new markets or investment opportunities. Without a successful transaction coordinator involved, investors would be that liaison between all parties in the transaction. 

Hiring a transaction coordinator empowers investors to leverage their time, and expertise effectively, while ensuring that every transaction is executed with precision and compliance.

Faster Turnaround Times

Transaction coordinators are adept at expediting the process, ensuring that deadlines are met, and transactions progress smoothly. This efficiency can lead to quicker closings, and a more agile investment strategy, allowing investors to capitalize on emerging opportunities.

Reason #2 – Expertise in Transaction Management 

A transaction coordinator is a seasoned professional with extensive knowledge of the intricate processes involved in real estate transactions. They serve as the linchpin that holds together the various aspects of a deal, ensuring that everything progresses seamlessly from contract to closing.

Navigating Complex Processes

Transaction coordinators are well-versed in the complexities of many real estate transaction processes. From meticulously reviewing contracts with buyers, to managing deadlines, and client relationships, their expertise is a crucial asset in the entire process of the transaction workflow. 

Compliance and Regulatory Adherence

Staying compliant with the ever-evolving landscape of real estate processes, and regulations is a formidable challenge. Transaction coordinators do their due diligence, and work with real estate attorneys, and title & escrow agents offering a vigilant eye to stay compliant. 

Attention to Detail

The devil is in the details, especially in real estate transactions. Transaction coordinators excel in the art of recommending the proper disclosures, and other critical documents, ensuring accuracy, and minimizing the risk of costly errors. 

a transaction coordinator looking at a document

Reason #3 – Improved Communication and Client Relations

In the real estate industry, effective communication is the cornerstone of successful transactions. A great transaction coordinator serves as a conduit for seamless communication between all parties involved, fostering transparency, and trust. There can often times be up to 10 people involved in a transaction, from multiple agents, sellers, the investor, wholesalers, and private money lenders. This doesn’t even include the title company, escrow, or real estate attorney. It’s worth noting that streamlining communication between all parties is very challenging, and one of the most important part of the transaction coordinators job description. 

Leverage Relationships

We have had multiple clients that come to us not having a title & escrow company, or closing attorney in mind. Our extensive network of colleagues allows us to be able to provide our clients with a list of people we have worked with in the past to choose from. Having these relationships to leverage allows investors to be able to close deals faster because of our contacts. 

Additionally, buyers, and lenders fall through during the selling process. Many transaction coordinators spend a lot of time networking, and have built a list of buyers, and lenders that may potentially be interested in purchasing property, or lending money. If an investors original lender, or buyer falls through, leveraging the transaction coordinators list of industry professionals, may help get the deal through the closing process. 

Clear Communication Channels

Investors, agents, buyers, sellers, attorneys, lenders, title, and escrow all use a transaction coordinator as a central point of contact for communication. This ensures that information flows smoothly, and everyone is kept in the loop regarding the progress of the transaction. 

Conflict Resolution

Like we previously stated, a transaction coordinators work does not stop with administrative support, or file compliance. In the event of disputes, or challenges during the transaction process, transaction coordinators are skilled at mediating and finding solutions. Their impartial perspective, and problem-solving abilities are invaluable in maintaining positive relationships between all parties involved.

man talking on phone in a heated manner


In the competitive world of real estate investing, every moment counts. Hiring a transaction coordinator empowers investors to leverage their time, and scale their portfolios, while ensuring that every transaction is executed with precision and compliance. The benefits of enlisting the services of a transaction coordinator extend beyond mere efficiency; they ultimately contribute to a more profitable, streamlined, and sustainable real estate investment business. 

With a trusted transaction coordinator by their side, investors can confidently navigate the complex terrain of real estate transactions, knowing that their interests are in capable hands.

If you are looking for a transaction coordinator for your investment business, please reach out! We would love to help you close more deals. 

Frequently Asked Questions

If you still have questions, please reach out to a transaction coordinator directly at info@thetc-collective.com

That really depends on what type of transaction they are taking on. Complex creative type transactions can take over 25-30 hours per month, where simple cash transactions take 10-15 hours per month. If a TC is available to work full time, 20 files per month is not out of line. .

Transaction coordinators should not fill out purchase contracts, promissory notes, or other legal documents. 

We are not attorneys. There is a common misconception amongst investors that a TC’s value lies in filling out contracts. That is absolutely not true. A real estate contract takes about 5-10 minutes to complete and should be filled out by the buyer. A TC is not involved in any communication with a seller or buyer, and therefor is not privy to that information. Have a TC fill out a contract without knowing what was negotiated makes no sense. Additionally, a purchase contract is a legal document that only licensed real estate agents, the buyers themselves, and attorneys should be filling out. 

A realtor has a real estate license to sell property. They are able to fill out purchase contracts for their buyers, where as a TC is not licensed to sell real estate, and should not be filling out purchase agreements for anyone but themselves. TC’s are able to help review contracts to make sure they are clear, and not missing any information such as signatures, and initials. .

Yes! Many busy real estate agents hire a transaction coordinator. In fact, it is common for most transaction coordinators to start out working for a real estate professional in a brokerage as an in house transaction coordinator. Many times the managing agent will allow other real estate agents to share the transaction coordinator. 

The duties of a TC working for an agent are mostly related to helping the agent on the sellers side with their administrative tasks, where in a investor/TC partnership, the TC is much more involved on the buying side. They make sure other agents can show the listed property, they arrange open houses with home sellers, they put yard signs up if working in house, and they work with the office broker to ensure compliancy by filing out ample paperwork. 

The experience TC’s have when working real estate agents is quite a bit different than working with real estate investors, and it’s important for them to understand that they are not the same. In most situations, traditional real estate transactions run fairly smooth. This is no where near the case with creative real estate investment purchasing. A transaction coordinator’s job is is oftentimes to coordinate the chaos involved when dealing with new wholesalers, and new investors.


Transaction coordination is 100% possible without having to be onsite. I am a virtual transaction coordinator! We work in all states, which makes it impossible to only work in person. If we have a client nearby we definitely like to meet up for coffee, and discuss our deals, but most of the time, that is not possible. 


You Can Connect With Me.

My name is Heather Kiddoo. I am one of 3 TC’s in The TC Collective. I’m here to help investors and agents from contract to close. I’m an investor myself, a mom of 2 boys, an SEO content writer, and a candle maker in my “spare” time! Want to connect!? Send me a DM!

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